RIGHT
TO INFORMATION ACT - ITPO
3. Procedure followed in
the decision making process, channels of supervision and
accountability
The Head of each Department is responsible
for the work relating to that Department. The Departmental
Heads report to the Executive Director who coordinates the
work of the organization under the overall supervision and
guidance of Chairman & Managing Director. The work performed
by each of the Departments is given below:
i) Foreign Fairs Department
(FFD)
The Foreign Fairs Department organizes participation by
trade and industry in India in various overseas trade fairs
& exhibitions abroad. It also organizes India Exhibitions
in various target markets overseas. The program of participation
in various fair abroad are chalked out after studying trends
of trade and potential in various markets. These after approval
by the Department of Commerce are adopted for implementation.
Some of these are self-financing events and others depending
on the products/country are provided some budgetary support
by the Department of Commerce.
In the case of each fair, space is booked with the organizers
and thereafter it is marketed among the Indian trade and
industry. The participants are provided various assistance
for successful participation in the fair, which can also
include dispatch and return of the exhibits, recommendation
letters for getting visas, etc.
ii) Trade Development & Merchandising
Department (TDMD)
TDMD organizes Buyer Seller Meets for specific products
in specific markets, India Promotions with leading Department
Stores abroad, sending industry related delegations such
as CPPs. It looks after the Regular Membership of ITPO and
participates in specialized auto related fairs in France
and USA. TDMD also organizes a highly successful International
fair at Delhi called "Tex-Styles India" each year.
iii) Domestic
Fairs Department
ITPO organizes several trade fairs in India at Pragati Maidan
and other Centres in the country. While some of these are
international fairs such as IITF, Tex-Styles India, IILF,
Chennai, Printpack, etc. there are other fairs which are
meant only for the domestic market. Each fair is marketed
among trade and industry and an extensive campaign is also
launched for inviting buyers and other trade visitors. The
show décor is given due importance and ITPO has been
holding a number of these fairs successfully each year.
iv) Marketing
Department
The Marketing Department is responsible for marketing of
the various exhibitions halls, conference centres and theatres
in Pragati Maidan. In addition the Department organizes
the India International Leather Fair at Chennai.
v) Commercial Publicity Department
The Commercial Publicity Department looks after publicity
in the Print and Electronic media for various ITPO events
organized in India and abroad. It also interacts with the
media for getting wider publicity for ITPO activities. The
Printing Unit brings out various brochures and other publicity
material for the events.
List of Advt. Agencies empanelled
by ITPO for 2004-07
Click Here
vi) Trade
Information Department (TID)
The Department is engaged in providing
trade information to trade and industry at large through
the medium of a modern Trade Portal: tradeportalofindia.com.
The Trade Portal has 12 GB of information and it gives particulars
of Indian exporters for various products, overseas importers,
trade statistics, links to other trade related sites both
in India and abroad, trends in trade, etc. Access to the
Trade Portal is through an Associate Membership. The Department
brings out a weekly Trade Information Bulletin which has
a circulation of nearly 4,000 and sent to all Regular and
Associate members. The Department organizes IT India Fair
covering the high growth IT sector and the first event was
organized during December 2004. The TID also looks after
all overseas trade delegations visiting during IITF.
vii) Security, Cultural &
Protocol Departments
These Departments respectively look after the various areas
indicated. The Protocol Department in particular looks after
Inauguration of various ITPO events at Pragati Maidan. The
Security Department looks after entire security in Pragati
Maidan during fair days and non-fair days. The Cultural
Department organizes cultural activities such as Film Shows,
Cultural Evenings, etc. at Pragati Maidan.
viii) Engineering, Architecture
& Technical Department
The Engineering Department looks after the upkeep of the
16 Exhibition Halls, Conference Centres, Theaters as well
as overall maintenance of the Pragati Maidan Exhibition
Complex. It runs a sub-station in Pragati Maidan and also
organizes Stand Construction and other facilities during
ITPO organized events. They liaise with third party organizers
of fairs. The Architecture Department prepares the Hall
layouts for the ITPO organized events and approves layout
drawings of third party organizers of fairs in Pragati Maidan.
The Technical Department assist ITPO in designing brochures
and other publicity material as also the décor and
get up through suitable buntings, signage, during the ITPO
organised events. The Audio Visual Unit prepares short films
on the various important ITPO events such as IITF and also
assists with various power point presentations, mike system,
etc.
Public Safety Measures and Design
Guidelines Click Here
ix) Finance Department
The Finance Department looks after all accounting functions
of the organization. This includes maintenance of the accounts
and bringing out the balance sheet and income & expenditure
statement each year.
Powers and Duties of officers
and employees Click
Here
x) Company Secretary
The Department looks after all the Company Secretary functions
including holding of Board Meetings from time to time. They
also look after work relating to signing of MOU each year
with Department of Commerce.
xi) Law Department
The Law Department looks after various legal matters relating
to the organization.
xii) Computer Department
The Computer Department looks after the computerization
needs of the organization. It has dedicated servers where
various data from different Departments of ITPO is stored.
The information is backed up on a regular basis. The Department
also provides internet and e-mail facilities to the officers
and staff in ITPO. It looks after drawing up a panel of
website agencies for developing websites for various fairs
organized by ITPO in India and abroad.
xiii) Vigilance Department
The Department looks after all vigilance
related matters and also keeps the various Departments regularly
informed of the rules and regulations in this regard.
xiv) Administration Department
The Department looks after Administration, Stores and General
Section. Besides promotions, pay fixations, leave and other
matters, they also look after the training requirements
of the organization. Stores Division operates under Administration
Department.
Rules and Regulations of ITPO
Click
Here
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